North Berwick Tennis Club

27a East Road, North Berwick, East Lothian, EH39 4LF

• To promote participation in and enjoyment of tennis for all
• To provide a positive environment in which to play recreational tennis
• To provide a positive, competitive environment to further the success of players and the club in competition
• To develop and improve the facilities for playing tennis and social amenity for the benefit of the residents and community of North Berwick
• To develop the skills of all players

1. Management
1. The management of the club shall be vested in a General Committee comprising;

3.2 The General Committee shall be elected each year at the Annual

3.3 No person shall be elected to serve on the General Committee

3.4 All members of the General Committee shall give their agreement

to the Constitution.

3.5 At each General Committee meeting, a quorum shall consist of

five members, two of whom must be office bearers.

3.6 When decisions are made by voting each member of the General

Committee shall exercise one vote. In the event of a deadlock, the Chairperson

has a casting vote.

3.8 All deeds of property owned or leased by the Club will be vested in the

3.9 The General Committee shall;

• Meet a minimum of four times in each financial year to manage the affairs and operations of the club according to the Constitution
• Control and apply the funds of the club solely for the purpose of the club and to meet its aims and objectives. Ensure that all surplus income will be reinvested in the Club.
• Hold the power to co-opt members to fill vacancies which shall be of a temporary nature until the next Annual General Meeting. A vacancy shall arise when a committee member gives written notice of their resignation. A vacancy shall also arise when a committee member is absent from three consecutive General Committee Meetings without reasonable excuse.
• Appoint sub-committees of a size and composition it sees fit but of no less than three members. The General Committee shall delegate powers to sub-committees as it deems necessary. Sub committees shall include at least one member of the General Committee and provide written reports on its activity and progress at intervals required by the General Committee.
• Keep members informed of the decisions taken through publication of minutes of meetings on the Club’s notice board and in any other manner it sees fit.
• Protect members of the Club by suspending, for any length of time up to 6 months, a member whose conduct compromises the safety and well-being of others or causes the destruction of property. Written notice of the suspension and the reasons for this will be provided to the member concerned. Repeated suspensions may result in expulsion.

3.10 Committee members with a pecuniary interest in a contract with the

shall not vote in respect of that contract.

1. Duties of Office Bearers
1. The Secretary shall;

• Conduct the correspondence of the club.
• Keep full and accurate written minutes of all meetings of the Club and the General Committee.
• Maintain contact with the club’s legal advisers to ensure that the club’s affairs are managed in accordance with the law.
• Maintain any registrations and non-financial returns as may be required by law.
• Provide information about members of the General Committee to such bodies as may require it within the context of funding.

1. The Treasurer shall be responsible for the management of all Club monies and accounts and shall;

• Deposit and keep all club monies in Bank/Building Society accounts in the name of North Berwick Tennis Club.
• Ensure that all cheque and savings accounts are operated by at least two signatories of whom one shall hold the office of Treasurer and at least one other who shall be so authorised by the General Committee and that all expenditure in excess of £500.00 is operated by three signatories of whom one shall hold the office of Treasurer and at least two others who shall be so authorised by the General Committee.
• Ensure that no member renders the Club liable for the payment of goods and services without first having received the consent of the General Committee or any sub committee authorised to give consent by the General Committee.
• Maintain full and accurate records that identify all income and expenditure of the Club and separately identify in these accounts the receipt and application of any grants, funding and contributions from other bodies.
• Prepare timeous financial returns required by any funders and as may be required by law.
• Prepare a statement of accounts as at 31^st December and arrange for these accounts to be audited each year by an independent auditor and presented to the Annual General Meeting.
• Recommend to the Annual General Meeting the level of subscriptions for the following year having taken the advice of the General committee
• Administer such insurance policies as may be required to fully protect the interests of the club and its members.

1. Membership

1. There shall be open access to the Club. Membership is open to any person who wishes to play tennis and avail themselves of the club’s amenities regardless of age, gender, sexual orientation, race, religion or belief, political conviction, disability or social status.
2. Senior membership will be open to all members who wish to play tennis who are over 16 years of age at 1^st January at the start of the year of that season.
3. Junior membership will be open to all members who wish to play tennis who are under 16 years of age at 1^st January at the start of the year of that season.
4. Membership subscriptions shall be set at the Annual General Meeting of the Club and are payable by 31^st May of each year. These subscriptions will include concessions for full time students, senior citizens, families and low incomes.
5. Member’s visitors will be welcomed on payment of a levy set at the Annual General Meeting of the Club.

 

2. General Meetings
1. Annual General Meeting
1. An Annual General Meeting shall be held by the end of March of each year.
2. Notice of the Annual General Meeting shall be intimated in

3. Ten members shall form a quorum and all Senior

Members are entitled to vote at the Annual General Meeting and at any Extraordinary General Meeting.

4. Decisions will be taken on the basis of a simple majority vote except in matters relating to the Constitution where any alteration will become effective after a majority vote of two thirds of the voting members present at the meeting.
5. The business will be as follows:-

• To approve of the Minutes of the last Annual General Meeting and of any Extra-ordinary General Meeting held in that period
• To receive the President’s Report of the General Committee and any sub committees.
• To receive the Treasurer’s Report and approve the Accounts of the Club for the previous accounting period.
• To consider and approve any alterations to the Constitution
• To agree the level of subscriptions for the coming season
• To agree the visitor’s levy for the coming season
• Election of the General Committee
• Appointments of legal advisers and auditors
• Any other competent business

1. Extraordinary General Meeting
3. An Extra-ordinary General Meeting may be called at the discretion of the General Committee or by a written request to the Secretary signed by not less than 20 members with voting rights.
4. At least 14 days notice of an Extra-ordinary General Meeting shall be given to the membership which includes full particulars of the motion.
5. The meeting shall be confined solely to the business specified in the notice.
6. The chairperson for the Extra-ordinary General Meeting shall be the President or a member of the General Committee nominated by the members of the General Committee present.
7. A full report of an Extra-ordinary General Meeting will be made by the president at the next Annual General Meeting.

1. Constitution

8.1 The Club may only be dissolved at an Extra-ordinary General meeting

2. In the event of the Club being dissolved its affairs shall be wound up.

8. Special Clause for Funding under the Landfill Tax Credit Scheme

Adopted at an Extraordinary General Meeting of North Berwick Tennis Club held on 27 April 2004.